page contents The 10 best new Microsoft Teams meeting features – The News Headline

The 10 best new Microsoft Teams meeting features

Over the last yr or so, Microsoft has added a number of latest functions to Groups, its chat and videoconferencing hub, fascinated about bettering video conferences with co-workers and different colleagues. Here is a rundown of the important thing new options to grasp and easy methods to use them.

Word that this information refers back to the Microsoft Groups desktop app for Home windows and macOS integrated with Microsoft 365/Workplace 365 industry and training subscriptions. A few of these options aren’t introduced within the internet or cellular apps or in shopper variations of Groups, together with the unfastened model.

1. Breakout rooms

Breakout rooms are principally mini-meeting rooms which might be related to a bigger assembly. Each and every breakout room has many of the same old assembly options together with player audio and video feeds, a talk pane, and screen-sharing functions.

If in case you have a small group that should talk and found in a gathering, they may take pleasure in prepping and conferring with each and every different in a separate breakout room whilst the principle assembly is happening. In any other situation, you’ll want to put all assembly individuals into breakout rooms to facilitate small-group discussions prior to bringing everyone again to the principle assembly.

microsoft teams 01 breakout rooms Microsoft

Breakout rooms permit small-group discussions aside from a bigger Groups assembly. (Click on symbol to magnify it.)

To arrange breakout rooms, you will have to be a gathering organizer or a presenter with breakout room supervisor privileges. Right through a gathering, you’ll get entry to this option by means of clicking the Breakout rooms icon (a smaller sq. on best of a bigger sq.) on the higher correct of the assembly window. This may increasingly open a panel the place you’ll create a number of breakout rooms and both manually assign folks within the assembly to them or have the assignments made robotically.

Then again, you’ll arrange breakout rooms prior to a gathering by means of opening the assembly invite in Groups and deciding on Breakout rooms > Create rooms.

Breakout room managers too can rename breakout rooms, set points in time for breakout classes, input and go away more than a few breakout rooms, ship bulletins to breakout rooms, and extra. For main points, see Microsoft’s give a boost to web page on putting in place and managing breakout rooms.

2. Stepped forward whiteboard

Groups has lengthy built-in with Microsoft’s Whiteboard app in order that assembly individuals can collaborate on a shared digital whiteboard in actual time. Workforce individuals can upload textual content, pictures, diagrams, notes, sketches, and extra to a board. The lately remodeled model of this app provides a number of enhancements together with greater than 40 new templates, the power to insert pictures and paperwork, response icons, and a large number of inking instrument improvements.

microsoft teams 02 whiteboard Microsoft

The Microsoft Whiteboard has an overhauled interface and new functions. (Click on symbol to magnify it.)

To release the Whiteboard app whilst in a gathering: On the higher correct of the assembly window, click on the Proportion content material (up arrow) icon. At the panel that opens, click on Microsoft Whiteboard.

Out of doors of a gathering, you’ll upload the Whiteboard app to any of your Groups channels. (It may be helpful to paintings on a whiteboard prior to or after a gathering.) Open the channel and click on the + icon on the best of the channel. At the “Upload a tab” pane that opens, click on the Whiteboard icon. Some other pane will open the place you sort in a reputation for the whiteboard. Click on the Save button at the decrease correct, and your new whiteboard can be added to this channel.

You’ll be able to additionally upload a whiteboard to a talk. Open the chat. Whiteboard would possibly already be indexed as a tab alongside the highest of the chat window. (Or it’s possible you’ll wish to click on Extra to open a small menu that lists Whiteboard on it.) If Whiteboard is indexed as a tab, click on it to release the Whiteboard app within the chat. If it isn’t indexed any place alongside the highest of your chat, then click on the + icon and practice the similar steps above for including a whiteboard to a channel.

three. Reside transcription

Groups has lengthy introduced textual content transcripts of recorded conferences after the conferences are over. Some other helpful longtime function is AI-driven textual content captioning that displays what assembly individuals are pronouncing in actual time. A more moderen reside transcription capacity combines the ones two options, providing a Transcript sidebar that displays the entirety that’s been stated in a gathering, entire with speaker attribution.

microsoft teams 03 live transcription Microsoft

A reside assembly transcript can assist individuals stay alongside of the entirety that’s been stated in a gathering. (Click on symbol to magnify it.)

Reside transcriptions can assist those that can’t listen neatly or who aren’t utterly fluent within the language being spoken within the assembly. And somebody who arrives overdue to a gathering or is momentarily distracted can temporarily catch up by means of scrolling again during the Transcript sidebar. The whole transcript is to be had after the assembly is over for invitees who overlooked the assembly or individuals who wish to assessment what used to be stated.

To begin reside transcription in a gathering, click on the three-dot Extra movements icon on the higher correct of the assembly window, and from the menu that opens, click on Get started transcription. Assembly individuals will see a notification pronouncing that the assembly is being transcribed.

Then again, if you happen to document a gathering (click on the Extra movements icon and choose Get started recording), reside transcription is robotically became on on the similar time. Assembly individuals will see a notification pronouncing that the assembly is being recorded and transcribed.

Groups these days helps reside transcription in 28 languages. If everybody within the assembly is talking a language instead of English, you’ll exchange the transcribed textual content to the one who they’re talking. Click on the three-dot icon on the best of the Transcript sidebar, choose Trade spoken language, choose a distinct language, and click on Ascertain.

After the assembly, the transcript can be to be had for obtain within the assembly tournament at the calendar.

Reside transcription will have to be allowed by means of your Groups admin. For extra main points, see Microsoft’s give a boost to web page on reside transcriptions in Groups.

four. Spotlighting folks

Assembly organizers and presenters can “highlight” sure assembly individuals — for example, at an all-company assembly the place a couple of leaders are often known as on. While you highlight anyone, their video feed is displayed prominently within the assembly window for all individuals, principally pinning it in a distinguished place onscreen. As much as seven folks will also be spotlighted at a time.

microsoft teams 04 spotlight Microsoft

You’ll be able to highlight sure individuals for everybody within the assembly. (Click on symbol to magnify it.)

To highlight anyone, right-click at the individual’s video (or your personal) and choose Highlight from the menu that opens. (If the video of no less than one different individual has already been spotlighted, this selection will say Upload highlight.)

Then again, you’ll choose the Display individuals icon (with two folks on it) on the best of the display to peer an inventory of each and every individual within the assembly. Proper-click on an individual’s title and choose Highlight from the menu that opens.

To take away an individual from a focus, right-click on their video and choose Prevent spotlighting from the menu that opens. You’ll be able to prevent spotlighting everybody within the Display individuals record.

Word that the Highlight function is not to be had in case your view of everybody’s video feeds is ready to “Huge gallery” or “In combination” mode. Additionally, in case your assembly is being recorded, an individual’s spotlighted video may not seem as spotlighted within the ultimate recording.

five. PowerPoint grid view and extra

There’s an stepped forward technique to provide a PowerPoint report in a gathering, the place you’ll display particular slides and no longer need to turn thru they all. On the higher correct of the assembly window, click on the Proportion content material (up arrow) icon. At the panel that opens, scroll to the “PowerPoint Reside” phase and click on Browse OneDrive or Browse my pc, whichever has the PowerPoint report that you need to give.

After the PowerPoint report is loaded, you’ll see the slide that’s being offered to assembly individuals in the principle house of your display, with a strip of thumbnails for different slides alongside the ground of the window. You’ll be able to click on any thumbnail to move immediately to that slide.

Underneath the slide this is being offered, there’s a Grid view icon (with more than one squares). Click on this icon or press the “G” key, and the slide thumbnails can be organized in a grid. You’ll be able to click on this type of thumbnails to give it for folks within the assembly to peer.

Assembly individuals looking at a PowerPoint Reside presentation in Groups have a Grid view icon as neatly; they are able to use it to leap to any slide within the deck after which click on the Sync to Presenter icon to go back to the slide being offered.

For extra main points on grid view and PowerPoint Reside, see Microsoft’s give a boost to web page on sharing PowerPoint slides in a Groups assembly.

Additionally new is the power to forestall presenting a PowerPoint deck after which select up the place you left off later in the similar assembly — to hand for when you need to get a divorce a protracted presentation with a distinct presenter or job.

6. Presenter mode

This option brings in combination your video feed and the report or symbol you’re presenting to others within the assembly to peer in considered one of 3 ways:

  • Standout eliminates the background in the back of you and replaces it with the content material you’re presenting.
  • Reporter puts the content material above your correct shoulder in a structure like what you spot at the TV information when an anchorperson is onscreen.
  • Facet-by-side is just your video feed and the content material you’re presenting set subsequent to each other.
microsoft teams 06 presenter mode reporter Microsoft

Presenter mode combines your video feed with the content material you’re presenting.

On the higher correct of the assembly window, click on the Proportion content material (up arrow) icon. Underneath the “Presenter mode” heading on the best of the panel that opens, click on the icon in your most popular presenter mode.

To begin your presentation, select an merchandise below both “Display” or “Window” within the panel. (Presenter mode does no longer these days paintings with PowerPoint shows, although Microsoft says that capacity is coming someday.)

For extra main points, see Microsoft’s give a boost to web page on the use of presenter modes.

7. Content material from digicam

This option complements the picture of an object to your room, reminiscent of a whiteboard, e book, or paper report, in order that folks to your assembly can see it extra obviously. It additionally features a particular impact to make you seem quite clear when your frame, arm, or hand is in entrance of the whiteboard or different object or over the report.

microsoft teams 07 content from camera Microsoft

Use the “Content material from digicam” function to sharpen whiteboards or different written subject material.

On the higher correct of the assembly window, click on the Proportion content material (up arrow) icon. At the panel that opens, click on Content material from digicam and select Whiteboard, Record, or Video. (Video is for appearing product demos or different reside motion.) In a preview window, you’ll be advised to indicate your instrument’s digicam or a attached exterior digicam on the whiteboard or report. When your whiteboard or report comes into center of attention, this option will strengthen the legibility of the phrases and photographs on it. You’ll be able to then click on the Proportion button to give it to folks to your assembly.

For extra main points, see Microsoft’s give a boost to web page on sharing whiteboards and paperwork by way of your digicam.

eight. Name high quality track

If the audio or video of your assembly is spotty or missing, you’ll test on what is also the motive. On the best of your name window, click on the three-dot Extra movements icon. From the menu that opens, click on Name well being. A sidebar will seem alongside the fitting appearing the technical statuses of your community, audio, video, and display sharing. For main points on easy methods to learn the decision well being stats, see Microsoft’s give a boost to web page on tracking name and assembly high quality in Groups.

nine. Keyboard shortcuts for digital hand elevating

Groups’ “elevate hand” function we could assembly individuals sign to the host that they have got a query or remark with out interrupting the speaker. In 2021, Microsoft added a keyboard shortcut to make this faster.

To boost or decrease your hand and spot who else has theirs raised, press Ctrl-Shift-Okay on Home windows or ⌘-Shift-Okay on macOS. To have your display reader learn aloud an inventory of others who’re elevating their hand, click on Ctrl-Shift-L on Home windows or ⌘-Shift-L on macOS. (See extra Microsoft Groups keyboard shortcuts.)

10. Assembly recaps

After a gathering ends, you’ll discover a abstract of it within the chat organization that’s robotically created for the assembly. Within the left sidebar of the Groups app, click on the Chat icon. In the second one column, search for the identify of the completed assembly and click on it.

The recap window comprises the chat textual content, notes taken, and information shared all the way through the assembly, in addition to a video recording and transcription in the event that they had been created. If you are the organizer of the assembly, an attendance record can also be integrated; it may be downloaded as a .csv document.

microsoft teams 10 recap meeting Microsoft

Groups assembly recaps come with assembly notes, recordings, transcripts, information shared, and extra after a gathering. (Click on symbol to magnify it.)

Copyright © 2022 IDG Communications, Inc.

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